PRIVACY POLICY

§ 1 Data protection regulations
AdvanTec Engineering GmbH welcomes you to this website. During your visit to our website, various data may be collected, and we would like to inform you about this in the following.

We process all personal data collected during visits to our website in compliance with the applicable data protection regulations.

§ 2 Responsible body

AdvanTec Engineering GmbH
Hollerithallee 17
30419 Hannover

Email: info@advantec-engineering.com

Represented by the Managing Director: Harald Wangerin

§ 3 Order data processing

The website is operated by the agency

Mertens Media GmbH
Markenweg 11
49565 Bramsche, Germany

Tel.: 05461 908470
Email: mail@mertensmedia.de

Managing Director: Simon Mertens

within the scope of order processing (in accordance with Art. 28 GDPR).

The data collected when you visit our website is stored on the agency's servers. We use the agency as a hoster, on the one hand to enable the contract to be concluded (Art. 6 (1) (b) GDPR) and on the other hand, in our legitimate interest, to provide an efficient online service from a professional provider (Art. 6 (1) (f) GDPR).

§ 4 Data collection and processing when accessing the website

In principle, you can use our website without providing any personal data about yourself. Every time our website is accessed, the following data (access data) is recorded anonymously and temporarily and stored in a log file on our provider's server and in our system’s log files until it is automatically erased:

• IP address of the requesting computer,
• Date and time of access,
• Name and URL of the data accessed,
• Website from which access occurred,
• Name of the Internet service provider,
• Transferred amounts of data,
• Message as to whether access was successful,
• Identification data of the browser and operating system used,
• Operating system,
• Mouse movement/keyboard stroke,
• Length of stay,
• Referrer URL,
• Device settings such as language settings or location.

This data is not stored together with the user's other personal data. This data is collected for technical reasons only. It is used only for statistical purposes and to improve our service. The legal basis for the temporary storage of the data is the legitimate interest Art. 6 (1) (f) GDPR, in order to be able to technically offer our website at all.

§ 5 Obligation to provide

In principle, you are free to provide us with personal data on this site, and you are in principle under no legal or contractual obligation to do so. However, if, in exceptional cases, you are contractually or legally obliged to do so, we will inform you separately of this for the respective data processing.

In principle, there will be no disadvantages for you if you do not provide us with any personal data. This also applies to the refusal of data collection via cookies. However, it is possible that not all of the website's functions will then be fully usable.

§ 6 Communication via email, telephone, mail and fax

If you send us inquiries by email via info@advantec-engineering.com, you must state your name along with your message. Furthermore, your email address and the date and time of the email will be stored. Further data that you provide in your email and that is not immediately necessary for the inquiry and further communication will also be stored.

For telephone inquiries and telephone communications, in addition to your message, we record your name and telephone number, as well as the date and time of your call.

For inquiries and communications by fax, in addition to your message, we record your name, fax number, as well as the date and time we received the fax. Further data that you provide in your fax and that is not immediately necessary for the inquiry and further communication will also be stored.

If we receive your inquiries and communications by mail, they will be scanned by us immediately upon receipt and stored in the data storage on our server. When doing so, we record your name, the date of receipt and a contact option provided by you so that we can process your inquiry, clarify follow-up questions and continue communication with you. Further data that you provide in your letter and that is not immediately necessary for the inquiry and further communication will also be stored.

PURPOSE OF DATA PROCESSING:
We will use the data you provide in your email, phone call, letter or fax to process your inquiry, for any follow-up questions you may have and to continue communication with you.

LEGAL BASIS:
Data processing is carried out in the event of an inquiry by email, telephone, letter or fax on the basis of Art. 6 (1) (f) GDPR, namely in our legitimate interest to respond to the email, fax, letter or with a callback, to answer your inquiry and to be able to continue the communication with you.

If your inquiry is aimed at concluding a contract, Art. 6 (1) (b), GDPR applies as a further legal basis for data processing.

STORAGE PERIOD:
We will store the data transferred to us for the duration of the communication with you. After the final conclusion of the communication, the data will be erased, unless there are legal retention periods.

RECIPIENTS OR RECIPIENT CATEGORIES:
Your message will be transferred via the email provider we use and stored there. To ensure your rights, we have concluded an order processing contract with the recipient.

Your telecommunication data such as telephone number and owner of the telephone number and also fax number and owner of the fax number are transferred via the telecommunication provider used by us and stored there.

TRANSFER TO A THIRD COUNTRY OR INTERNATIONAL ORGANIZATION:
We will not transfer the personal data you provide when using the contact form to a third country or to an international organization.

§ 7 Video conference via Webex

When we contact you via video conference, we use the service Webex, offered by the provider CISCO Systems Inc. (hereinafter CISCO), with headquarters in San José, California, USA. The Company's Data Protection Officer for Europe is Cisco Systems International BV, Haarlerbergweg 13-19, 1101 CH Amsterdam-Zuidoost, The Netherlands.

By using the service Webex, we can connect with you via video conference in an audiovisual meeting.

In doing so, when you access the video meeting link provided to you, your browser establishes a connection to CISCO, which gives CISCO knowledge of the following personal data:

Registration information

• First name, surname
• Email address
• Password
• Public IP address
• Browser
• Telephone number (optional)
• Postal address (optional)
• Avatar (optional)

Host and usage information

• IP address
• User agent ID
• Hardware type
• Operating system type and version
• Client version
• IP addresses along the network path
• MAC address of the endpoint (if applicable)
• Service version
• Measures taken
• Information about the meeting (title, date and time, frequency, average and actual duration, number, quality, network activity, and network connectivity)
• Number of meetings
• Number of screen sharing and non-screen sharing meetings
• Number of participants
• Host name
• Screen resolution
• Join method
• Information on performance, troubleshooting and diagnosis

When using the Webex software, personal data can be viewed by those participating in the meeting, namely

List of participants together with their names

• Avatars
• Chat messages
• Desktop approval
• Camera
• Microphone

Desktop approval, camera and microphone can be turned on and off by the participants themselves. This data will not be accessed without approval by the participants.

PURPOSE OF DATA PROCESSING:

• Webex is used for the purpose of conducting online meetings and video conferences.
• Registration information is provided for the purpose of registration and use of the service.
• Host and usage information is collected for the purpose of diagnosing technical problems.

LEGAL BASIS:
The legal basis for the use of Webex is our legitimate interest according to Art. 6 (1) (f) GDPR in contacting you via online meeting and video conference.

The legal basis for the collection and use of the registration as well as host and usage information results from Art. 6 (1) (f) GDPR in order to enable the application to function smoothly.

In addition, for the use of the application software Webex as well as the associated data collection, your consent in accordance with Art. 6 (1) (a) GDPR has been given.

RECIPIENTS OR RECIPIENT CATEGORIES:
However, the data collected from the registration and host and usage information will not be processed by the responsible body here at any point. This is done exclusively by CISCO itself. Further information on Webex as well as information on the purpose and scope of data collection by CISCO and information on the further processing and storage period of the data as well as your rights in this respect and setting options for protecting your privacy can be obtained from CISCO itself at the following link: https://www.cisco.com/c/de_de/about/legal/privacy-full.html.

TRANSFER TO A THIRD COUNTRY OR INTERNATIONAL ORGANIZATION:
The personal data you provide will be collected by CISCO. In principle, data processing takes place in a member state of the European Union. However, the transfer of data and data processing by the parent company CISCO within the USA is not excluded, meaning data processing may take place in a third country.

§ 8 Applications

We look forward to your application for a position with us. You can apply on our website using the application form or by email.

When you submit an application, the following personal data will be collected from you:

• Your applicant master data, such as name and means of contact, i.e. telephone number, postal address and e-mail address
• Certificates regarding your vocational training or studies
• Qualifications, such as driver's license, certificates, proof of further education or similar.

If you send us your application via email to info@advantec-engineering.com, your email address and the date and time of the email will be recorded, as well as the above-mentioned data that must be transferred. Further data that you provide in your email will also be stored.

If you send us your application via the application form on https://advantec-engineering.com/de/karriere.html or on https://advantec-engineering.com/en/career.html, you must provide the necessary data as described above. This mandatory information is highlighted with an “*”. Furthermore, the date and time of your application will be stored.

PURPOSE OF DATA PROCESSING:
The data you provide will be used to review and respond to your application and in the event of follow-up questions as well as acceptance or rejection. The data is also necessary to make a pre-selection regarding the ability to do the job being offered.

LEGAL BASIS:
Data processing is carried out for the collection of personal applicant data on the basis of Section 26 (1) (1) of the German Federal Data Protection Act (BDSG).

When using the application form, data processing is carried out on the basis of Art. 6 (1) (b) GDPR, as an application cannot be made online without data being collected.

If your inquiry is aimed at concluding a contract, Art. 6 (1) (b), GDPR applies as a further legal basis for data processing.

STORAGE PERIOD:
We will store the data transferred to us for a period of three months after the end of the application process or, if it is an unsolicited application, until three months after rejection. Then the data will be erased, unless there are legal retention periods.

RECIPIENTS OR RECIPIENT CATEGORIES:

Your message will be transferred via the email provider we use and stored there. To ensure your rights, we have concluded an order processing contract with the recipient.

TRANSFER TO A THIRD COUNTRY OR INTERNATIONAL ORGANIZATION:

We will not transfer the personal data you provide when using the application form or communication via email to a third country or to an international organization.

§ 9 Cookies

To improve and make our website more user-friendly, we use so-called “cookies”. Cookies are text information files that are stored locally on your computer by your web browser when you visit our website. Many cookies contain an identification number that allows us to assign the cookie to your specific Internet browser. This means we can distinguish you and your browser from others.

Some of the elements found on our website require that the accessing browser can still be identified after a page change. The data is stored and transferred in a cookie. This includes the following data:

• Language settings
• Log-in information
• IP address

Our website does not use any cookies that are not technically necessary.

When visiting our website, the user is informed of the collection of technically necessary cookies and their consent to the processing of personal data used in this context is requested and obtained. A reference to the privacy policy is made here.

With cookies, a distinction is made between temporary so-called transient cookies and persistent cookies:

Temporary / transient cookies, which include in particular the session cookies, are automatically erased when you close the browser. Session cookies store a so-called session ID for the duration of the session. This allows various requests from your browser to be assigned to the session and your computer to be recognized when you return to the website.

Persistent cookies, on the other hand, are automatically erased after a specified time. The storage period depends on the cookie itself. Furthermore, you can erase these persistent cookies yourself at any time via the security settings of your browser.

PURPOSE OF DATA PROCESSING:
The use of the data obtained via the technically necessary cookies is exclusively for the functionality and user-friendliness of our site. We cannot offer all of the functions of our website without cookies, so they require the user to be recognized after switching pages.

The data collected via technically unnecessary cookies is processed by us exclusively in pseudonymized form, which ensures that allocation to individual users is not possible. Furthermore, the data collected in this way will not be merged with other user data or stored. The analysis cookies are used for the sole purpose of optimizing the quality of our website and its content. This allows us to learn how the website is used and how we can optimize it.

LEGAL BASIS:
The legal basis for the processing of personal data collected via the technically necessary cookies is based on our legitimate interests in accordance with Art. 6 (1) (f) GDPR. Our legitimate interest here lies in the user-friendly and attractive design of our website.

For the cookies used to analyze user behavior, your declaration of consent is the legal basis in accordance with Art. 6 (1) (a) GDPR.

DURATION OF STORAGE:
The session cookies we use are erased as soon as you have left our site.

The data collected by us via the necessary cookies will be erased after a period of seven days.

The persistent cookies we use are automatically deleted after a specified period of time, which may vary depending on the cookie. However, you can delete the cookies at any time via your browser settings.

RIGHT TO OBJECT:
You have the option to object to the collection of data via cookies on our website at any time. For this purpose, you can set your browser so that you are informed about the use of cookies and decide individually about their acceptance or exclude the acceptance of cookies in general or for certain cases. You can also delete stored cookies at any time.

Instructions for this can be found for your respective browser at:

• For Google Chrome:  https://support.google.com/accounts/answer/61416?co=GENIE.Platform%3DDesktop&hl=en
• For Mozilla Firefox: https://support.mozilla.org/en-US/kb/Cookies-blockieren
• For Microsoft Internet Explorer / Edge: https://support.microsoft.com/en-us/windows/delete-and-manage-cookies-168dab11-0753-043d-7c16-ede5947fc64d
• For Apple Safari: https://support.apple.com/guide/safari/manage-cookies-sfri11471/mac
• For Opera: https://help.opera.com/en/latest/web-preferences/

or at the relevant support page of your Internet browser.

However, we would like to point out that the functionality of the website may be limited if cookies are not allowed.

§ 10 Google Web Fonts

On our website we use Google Web Fonts, a service of Google Inc.; for the European area it is Google Ireland Limited (Gordon House, Barrow Street Dublin 4, Ireland).

Fonts can be displayed consistently via the integration of web fonts. The fonts are embedded locally on our website, so that no connection to Google is established during visits to our website and no data is transferred to Google.

PURPOSE OF DATA PROCESSING:
Google's web fonts are integrated for the purpose of consistent presentation of the fonts on this website.

LEGAL BASIS:
The legal basis for the integration of web fonts is our legitimate interest in accordance with Art. 6 (1) (f) GDPR to be able to present you with a consistent typeface on our website and thus improve the attractiveness of our website.

However, data will not be processed in this regard by the responsible body of this website at any time.

To exercise your rights against us, please contact us at:

AdvanTec Engineering GmbH
Flughafenallee 26, 6th floor
28199 Bremen, Germany

Tel.: +49 (0)421 878 33 973
Fax: +49 (0)421 878 33 974
Email: info@advantec-engineering.com

Represented by the Managing Director: Harald Wangerin

§ 11 Your rights as a data subject

With respect to personal data concerning you, you may exercise the following rights against us:

• The right of access in accordance with Art. 15 GDPR
• The right to rectification and/or completion of the data in accordance with Art 16 GDPR
• The right to the erasure of your personal data in accordance with Art. 17 GDPR
• The right to restriction of processing in accordance with Art. 18 GDPR
• The right to data portability in accordance with Art. 20 GDPR

Furthermore, you have the right to lodge a complaint with a data protection supervisory authority regarding the processing of your personal data with and by us.

§ 12 Right of withdrawal of previously given consent

If you have given us your consent to process your data, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing carried out on the basis of the consent until the withdrawal.

§ 13 Right to object to processing based on legitimate interests

You also have the right to object at any time, for reasons relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 (1) (e) or (f); this also applies to profiling based on these provisions. In this case, we will no longer process the personal data unless we can demonstrate compelling legitimate reasons for the processing that override your interests, rights and freedoms, or if the processing serves the purpose of asserting, exercising or defending legal claims, Art 21 (1) GDPR.
If we process personal data for the purpose of direct marketing, you have the right to object at any time to the processing of your personal data for the purpose of such marketing; this also applies to profiling, insofar as it is related to such direct marketing, Art. 21 (2) GDPR.

§ 14 Right to lodge a complaint with the supervisory authority

According to Art. 77 GDPR, you also have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

§ 15 Data security

We have taken technical and organizational measures to protect your personal data against unauthorized access, destruction, loss or alteration by third parties.

§ 16 Right to amendment

We reserve the right to amend this privacy policy at any time with effect for the future. It may be necessary to amend this privacy policy due to the further development of our website or to comply with legal requirements.

We, therefore, recommend that you re-read this privacy policy at regular intervals.

As of [2/13/2023]